Privacy Policy

Sean Scannell Soccer School is an organisation which collects information necessary to establish or maintain club membership and to provide activities for people who are members of the organisation or have regular contact with it. All processing activities are conducted in accordance with the UK GDPR and the Data Protection Act 2018. This privacy policy explains how Sean Scannell Soccer School uses personal information and the steps taken to ensure that information is kept secure.

Information we collect

Names, addresses and email addresses are considered “Personal Data” for the purposes of the GDPR. For registration purposes we also ask for date of birth, school, medical details, and contact details for the player and/or guardian. Where players are competing in competitions or leagues, we will also request a passport photo or photograph.

How your data is protected

Personal Data is subject to the legal safeguards specified in the GDPR, which require Personal Data to be, amongst other things, handled as follows:

• The Personal Data is not used by any staff members of the club for any other purposes.
• Any individuals who are no longer staff members of the club cease to hold any Personal Data in any form — whether documents, correspondence, papers, records, files or other information, on computers, laptops, computer disks or other readable form.
• When Personal Data is no longer needed for specified purposes, it is deleted or anonymised.
• Individuals within the club only share the Personal Data held by the club with another member of staff if the recipient has a job-related need to know the information.

Email correspondence

As explained above, email addresses constitute Personal Data. It is very important that any email sent by a staff member to more than one recipient is addressed to each recipient using blind copy (bcc). Failure to do so is a breach of the GDPR, as it does not ensure the security of the Personal Data.

Photography & media

All photographic material taken for the club’s usage — either for our website or social media accounts — must have parental consent, which is obtained on our registration forms. If you would like to withdraw consent, please contact our Club Secretary by email or phone.

Staff checks & safeguarding

To ensure the safety of our members, we operate an extensive checking and approvals process for all staff, volunteers and third-party coaches. All coaches and managers complete DBS checks, as well as FA badges that include a Safeguarding Children certificate and a First Aid certificate. All DBS checks are managed through the local FA.